Cost Optimization

Tracktron helps identify opportunities to reduce SaaS costs without sacrificing productivity.

Optimization Dashboard

Access Analytics > Optimization to see:

  • Potential annual savings
  • Number of optimization opportunities
  • Quick wins vs long-term improvements

Types of Opportunities

Duplicate Subscriptions

Multiple tools serving the same purpose:

  • Two project management tools
  • Multiple video conferencing solutions
  • Overlapping CRM systems
Action: Consolidate to one tool. Calculate savings from canceling duplicates.

Unused Licenses

Seats you're paying for but nobody uses:

  • Check vendor usage reports
  • Survey team members
  • Identify ghost accounts
Action: Downgrade to fewer seats. Most vendors prorate refunds.

Underutilized Subscriptions

Tools with low engagement:

  • Expensive tools rarely accessed
  • Enterprise features nobody uses
  • Tools with available free alternatives
Action: Downgrade tier or switch to alternatives.

Contract Timing

Opportunities related to renewal timing:

  • Annual vs monthly savings
  • Multi-year discount opportunities
  • End-of-quarter vendor negotiations
Action: Negotiate at renewal or switch billing frequency.

Optimization Workflow

  1. Identify: Tracktron flags potential savings
  2. Investigate: Verify the opportunity is real
  3. Plan: Decide on action and timeline
  4. Execute: Make the change with the vendor
  5. Track: Log savings in Tracktron

Tracking Savings

When you act on an optimization:

  1. Mark the opportunity as "Realized"
  2. Enter the actual savings amount
  3. Add notes about what you did
Tracktron tracks your cumulative savings over time.

Savings Reports

Prove your value to stakeholders:

  • Total savings realized
  • Savings by category
  • Savings over time
  • ROI of Tracktron investment